After 3 months of hard work, we managed to build an Employee Portal
which implemented 2 major modules that would ease the HR workflow for MWS:
• Human Resource Management System – This module would enable employees and administrators
alike to manage and update HR matters online. This includes updating of employee particulars and tracking of
records like no-pay leave.
• E-Appraisal System – This module computerised the previous appraisal system which
was done on paper. This includes functions such as arranging the appraisers and countersigning officers
for employees, adding and editing the appraisal cycles, viewing the statistics of performance,
and generating forms for performance rating process.
The Employee Portal that we have developed for MWS has helped MWS employees in their
daily work flow. With all employee data kept in the central database, their administrative
duties have become much faster and smoother as data can be retrieve and processed more quickly.
With the Human Resource Management System, employees can now update their particulars by
themselves, instead of e-mailing HR with any changes, which HR would need to update manually.
The HR department is also able to quickly generate reports based on certain information easily
obtained from our system. Thus, tedious work processes that occurred previously have been eliminated,
allowing for greater convenience for both employees and adminstrators in MWS.
With the new E-Appraisal system, the appraisal process of MWS has been streamlined.
Previously, it was a complicated process with the involvement of many people with each new stages.
With this new online appraisal process, the people involved can just simply work on their part of
the appraisal process and wait for the results, as others finish the other parts of the process.
All the stages of appraisal are saved when finished, allowing people to continue the appraisal
process when needed. Also, the reports that need to be written using appraisal data can be generated
automatically. With the help of the E-Appraisal, the appraisal process at MWS has become much easier.
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Methodist Welfare Services (MWS)
is the outreach and social concerns arm of the Methodist Church in Singapore. Set up in 1981, they seek
to reach out to those who face life’s crises and long-term hardship, by providing care, support, and
practical help, to restore them to cope with their responsibilities. Today their emphasis is also on
preventive and developmental services that promote resilience to cope with change and loss. Their services
are extended to people of all races and religions.
